How do I use the Global Find and Replace feature?

This function allows you to make multiple global changes across multiple documents.

• Click “Add file” under “Files List” and select all the documents you wish to run the search and replace on. These do not need to be open.
• Click “Add term” under the “Terms List” and specify the current term and the term it should be replaced with. You can add multiple terms to the search and replace;
• Ensure you have the correct options ticked before starting the replace:

Case sensitive

This enables you to search for only capitalised or lower case terms.

Enable track changes

Will make all the global changes using Word track changes.

Use wildcards

You can use wildcards to search for text. For example, you can use the asterisk (*) wildcard to search for a string of characters (for example, "s*d" finds "sad" and "started"

To search for a character that's defined as a wildcard, type a backslash "\" before the character. For example, type \? to find a question mark.

You can use parentheses to group the wildcard characters and text and to indicate the order of evaluation. For example, type<(pre)*(ed)> to find "presorted" and "prevented".

To Find	Wildcard	Example
Any single character	?	s?t finds sat and set.
Any string of characters	*	s*d finds sad and started.
The beginning of a word	<	<(inter) finds interesting and intercept, but not splintered.
The end of a word	>	(in)> finds in and within, but not interesting.
One of the specified characters.	[]	w[io]n finds win and won.
Any single character in this range.	[-]	[r-t]ight finds right and sight.  Ranges must be in ascending order.
Any single character except the characters in the range inside the brackets	[!x-z]	t[!a-m]ck finds tock and tuck, but not tack or tick.
Exactly n occurrences of the previous character or expression	{n}	fe{2}d finds feed but not fed.
At least n occurrences of the previous character or expression	{n,}	fe{1,}d finds fed and feed.
From n to m occurrences of the previous character or expression	{n.m}	10{1,3} finds 10, 100, and 1000.
One or more occurrences of the previous character or expression	@	lo@t finds lot and loot.
Paragraph mark	^p or ^13
Tab character ( )	^t or ^9
ASCII character	^nnn, where nnn is the character code.
ANSI character	^0nnn, where 0 is zero and nnn>/i> is the character code.
Em dash (—)	^+
En dash (-)	^=
Caret character	^^
Manual line break ()	^| or ^11
Column break	^n or ^14
Page or section break	^12 (when replacing, inserts a page break)
Manual page/section break	^m
Nonbreaking space ( )	^s
Nonbreaking hyphen ( )	^~
Optional hyphen ( )	^-

Confirm each replace

This will ask you to confirm the replacement of each term everywhere it is used in your documents.

Confirm each document

This will automatically search and replace the terms specified and then ask you to confirm if you wish to save the amended document once all the changes have been made.

Click “Start search” to start the search and replace